28 August 2026

Dear Members,

CILTHK EGM 2026 – Revised Deadline for Registration for Attending in Person and for Proxy Forms to be Received by CILTHK at the CILTHK Office

References are made to (i) the Notice of Extraordinary General Meeting (the "EGM") 2026 of The Chartered Institute of Logistics and Transport in Hong Kong (the "Institute") dated 21 August 2026 (the "Notice"); and (ii) the email circular of the Institute dated 21 August 2026 in respect of the EGM (the "Circular").

Special arrangements for attending the EGM in person by on-line registration or By Proxy

In the interests of Members, the deadline for registration with CILTHK in attending the EGM 2026 in person and for proxy forms for CILTHK EGM 2026 to be received by CILTHK of the office of CILTHK is revised as below:

Members who wish to attend the EGM in person should register their interest by providing their full name, membership number, contact telephone number and email address to CILTHK at info@cilt.org.hk by or before the deadline which is 19:00 hours, Friday, 11 September 2026, Hong Kong Time (“the Revised Deadline”).

For those who wish to cast their votes by proxy, they should complete and submit the Proxy Form as per Appendix II and their proxy forms must be received by CILTHK at the office of CILTHK by or before the Revised Deadline.

All proxy forms must be received by CILTHK at the office of CILTHK by or before the Revised Deadline.

The Revised Deadline superseded the Deadline referred to in the Notice, the Circular and the Proxy Form (Appendix II of the Notice).

The date and venue for holding the EGM 2026 remain unchanged. All resolutions set out in the Notice and are to be proposed at the EGM remain unchanged, and all such resolutions will be proposed at the EGM 2026 as scheduled.

Proxy Form for the CILTHK EGM 2026

Save for the above mentioned change of the deadline for proxy forms of EGM 2026 to be received by CILTHK at the office of CILTHK, the form of proxy for the EGM, which had already been dispatched to members together with the Notice and the Circular on 21 August 2026, remains valid for the scheduled EGM.  Members who have yet to return the Proxy Form but intend to appoint a proxy to attend the EGM are required to deliver the Proxy Form to the CILTHK at the office of CILTHK not less than 48 hours before the time fixed for holding the EGM, that is, 19:00 hours, Friday, 11 September 2026, Hong Kong Time.

If a member has already completed and returned the Proxy Form in accordance with the instructions and requirements set out in the Proxy Form at Appendix II of the Notice, such Proxy Form remains valid for the EGM (unless superseded by a fresh Proxy Form received by CILTHK at the office of CILTHK by or before the Revised Deadline) and such member is not required to re-submit the Proxy Form.

Save as mentioned above, all other information and contents set out in the Notice, the Circular and the Proxy Form (Appendix II of the Notice) for CILTHK EGM 2026 remain unchanged.  This announcement is supplemental to and should be read in conjunction with the Notice, the Circular and the Proxy Form.  Revised Notice is hereby dispatched to members.

BY ORDER OF THE COUNCIL

Joseph CF Tsui, FCILT

Hon. Secretary